NCS - NetSapiens Conferencing Server

Contents

  1. 1 Managing Conferencing
    1. 1.1 Adding New Conferences
    2. 1.2 Adding, Viewing, and Deleting Participants
    3. 1.3 Using the Conference section
    4. 1.4 Using the Participants Section
    5. 1.5 Editing Conferences
    6. 1.6 Deleting Conferences
  2. 2 Conference Configuration
  3. 3 Conference Only
    1. 3.1 How to provision a Subscriber for Conference Only
    2. 3.2 UI Configuration
    3. 3.3 Create Conference Room
  4. 4 Conferencing Related Dial Translations

Managing Conferencing

From the NMS  and using the Conferencing page, the administrator can configure individual "Conference Rooms" and view all of the details regarding all active or inactive conferences of the NetSapiens Conference Server (NCS).  Conferencing is managed using the Conference page.

To Display the Conference Page:

  • On the Applications menu, click Conferencing. The table below will appear



Column

Description

Conference Device Name

Unique name for identifying the conference.

Domain

Domain that the conference belongs to.

Owner

Personal Identification Number that must be specified to enter the conference.

Time Begin

Time when the conference is to start.

Time End

Time when the conference is to end.

GMT Offset

Greenwich Mean Time offset that corresponds to the time zone where the conference is to be started.

Activate

Indicates whether conferencing is activated.

Show Participants

Indicates whether conference participants are shown or hidden.

# Active Participants

Number of individuals participating in the conference.

# Saved Participants

Number of saved participants in the conference.

Max # Participants

Maximum number of individuals who can participate in the conference.

Request Name

Is name of participant requested.

Save all Participants

Are all participants saved.

Lock all Participants

Are all participants locked.

Announce Participants

Are all participants announced.

Mute Participants

Are all participants muted.

Leader Required

Is leader required for the conference.

Are all participants announced.

Audio Directory

Designates the directory for the conference to read the its audio files.

Arrival Tone

Tone played when participants arrive

Depart Tone

Tone played when participants depart

Dial Translation

Dial Translation used

Adding New Conferences

  • From the Conferencing page, click the Add button. The Add New Conference dialog box appears



  • Complete the fields in the Add New Conference dialog box

  • Click the Create button, then click the Refresh button. The conference you added appears in the Conferencing page.

  • You can now add participants to your conference

Column

Description

Conference Device Name

Uniform Resource Identifier for uniquely identifying the conference.

Domain

Domain that the conference belongs to.

 

Conference Name

 

Description of Conference Room

Owner

Owner of the conference.

System Name

System name of the conference.

Leader PIN

PIN to authenticate a Leader.  If NULL this disables any participant from taking the role of a Leader.

Speaker PIN

PIN to authenticate a Speaker.  If NULL the system disables any participant from taking the role of a Speaker.

PIN

PIN to authenticate a Participants.
If NULL, participant will not be prompted for PIN, but will also prevent caller from declaring itself as Leader when joining the conference, and will have to sign-on to leader after joining the conference.

Activate

Indicates whether conferencing is activated.

Time Begin

Time when the conference is to start.

Time End

Time when the conference is to end.

GMT Offset

Greenwich Mean Time offset that corresponds to the time zone where the conference is to be started.

Max # Participants

Maximum number of individuals who can participate in the conference.

Save all Participants

Retain the list of participants attended the conference.

Request Name

To Enable or Disable the request for Participant to say their name before joining a conference session.
If "Request Name" is enabled, the "Arrival" and "Depart" tone will be replaced by announcement of the Participant's name joining or departing the conference.

Lock Participants

Are the participants locked or can they be changed?

Announce Participants

Are participants announced when they join and enter a conference

Mute Participants

Can participants be muted during a conference

Leader Required

To configure whether Participants are sent to Music-On-Hold at the beginning of a Conference Session before a Leader arrives, and whether Participants be placed back to Music-On-Hold if all Leaders dropped out from a Conference Session in progress.
 

Quorum (since 1-1208)

 

The number of participants (including leaders and speakers) required to start a conference. Participants arrived before the quorum is reached will be placed at Music-On-Hold.

Audio Directory  
Designates the directory for the conference to read the audio files.

Arrival Tone

Tone played when participants arrive to conference

Departure Tone

Tone played when participants depart from conference

Dial Translation

Designate the Dial Plan that defines the mapping of DTMF sequences to specific conference feature controls and parameters.

Adding, Viewing, and Deleting Participants

  • From the Conference, under the Show Participants column, click the SHOW PARTICIPANTS link for the desired conference. A page similar to the one shown below appears. This page has two sections: the top section lets you edit the conference you selected, while the bottom section lets you edit the participants to the conference.

Using the Conference section

Using the Conference section you can edit a conference and show or hide participants.

  • To edit or delete the conference from the Conference section, click the conference under the Conference Device Name column. When the Conference Details dialog box appears, use the above procedure to edit the conference or to delete the conference.

  • To hide the participants to the conference from the Conference section, click the HIDE PARTICIPANTS link under the Show Participants column. The participants are hidden and the Conference page reappears.

Using the Participants Section

Using the Participants section, you can add, call and disconnect, mute, and delete participants.

  • To add participants from the Participants section shown above, click the Add button in the participants section. When the New Conference Participant dialog box appears, enter the participant’s phone number (including any special dialing requirements such as country or area code) and click either the Call Now button (to call the participant now) or the Call Later button (to call the participant at a later time). Multiple participants can be set up for Call later, in which case the Call All button in the main screen can be used to call all of the listed participants simultaneously.



Column

Description

Participant Phone Number

The phone number of the conference participant

Name

Name of conference participant

Role

Role of participant: Participant, Leader or Speaker

Keep

Indicates if the conference participant is to be saved

Tx Gain

Allows you to change the transmitted volume

Rx Gain

Allows you to change the received volume

  • To call a participant from the Participants section, click the CALL link under the Call column for the participant. The link changes to DISCONNECT, You can click the DISCONNECT link to end the call.




To call all connected participants at one time, click the Call All button at the bottom-left area of the Participants section.




To disconnect all connected participants at one time, click the Disconnect All button at the bottom-right area of the Participants section.



  • To mute a participant from the Participants section, click the MUTE link under the Mute column for the participant. The link changes to UNMUTE, You can click the UNMUTE link to turn off muting.

  • To delete a participant from the Participants section, click the DELETE link under the Delete column for the participant you want to delete.



No precautionary message appears before you delete a participant. Therefore, be sure you do not need a participant before you delete it. If you accidentally delete a participant that you want to keep in a conference, perform steps 1 and 2 in this procedure to add the participant to the conference.



To delete all participants at one time, click the Delete All button at the top-right area of the Participants section.

 

Editing Conferences

There may be times when you want to edit a conference. To edit a conference:

  • From the Conference, under the Conference URI column, click the conference you want to edit. The Conference Details dialog box appears

  • Complete the fields in the Conference Details dialog box

  • Click the Modify button.

Deleting Conferences

  • If you no longer need a conference, use the following procedure to delete it from the system.

  • From the Conference, under the Conference URI column, click the conference you want to delete. The Conference Details dialog box appears

  • Click the Delete button. A precautionary message asks if you are sure you want to delete the item.

  • Click OK to delete the conference (or click Cancel to retain it).

  • Click the Refresh button to update the screen.


Conference Configuration

1167 code or higher
  1. Create a user without a device. Example: 6000@netsapiens.com. This allows user features to be assigned to the conference room.
  2. For this user, set forward always to a dial translation like 0026000.
  3. Under Applications, create a conference room with this user name. This will allow the conference leader login to be a user with conference features. For example: the conference name may be 6000.netsapiens.com
  4. Create a dial rule in the domain dial translation. The dial translation for our example is 0026??? or similar. Select the Application to be ToOwnedDevice . The user translation is [!!!*].<OwnDomain>. The host translation is conference-bridge. (0026??? was used to cover several conference rooms in the same domain)


  • Create a route unless it already exists. Example: sip:*@conference-bridge. The first route host is conference-bridge.
  • Create a connection. Example: *@conference-bridge. Term match is conference-bridge. IP is 127.0.0.1:5081.

Conference Only

How to provision a Subscriber for Conference Only

Set "VMail Prov" to "No"
Set all Call Feature's :Admin Control" to "no"

UI Configuration

login_type
domain
user
config_name
config_value
description
subscriber netsapiens.com 1008 UI_IS_RESIDENTIAL yes To hide non-Residential Features
subscriber netsapiens.com 1008 UI_SHOW_DOMAIN_DIRECTORY no To Show Domain Directory
subscriber netsapiens.com 1008 UI_SHOW_E911 no To show E911 Configuration Page
subscriber netsapiens.com 1008 UI_SHOW_PHONE_BOOK no To Show Personal Phone Book
subscriber netsapiens.com 1008 UI_SHOW_REMINDER_CALL no To Show Reminder Call Page
subscriber netsapiens.com 1008 UI_SHOW_REMOTE_CALLING no To Show Remote Calling Page
subscriber netsapiens.com 1008 UI_SHOW_SEND_VMAIL no To Show Send VMail Page
subscriber netsapiens.com 1008 UI_START_PAGE_NO_VMAIL conf_room The 1st UI Page after login if VMail not provision...

Create Conference Room

Create a conference room for the specific user
  • Over-ride "Conference Device Name" to be "sip:<User>@<Host>"

This will create a Conference Room called "sip:<User>.<Host>@conference-bridge" with a Virtual Registrar Entry having :

Device Name sip:<User>.<Host>@conference-bridge
System Name sip:<User>@<Host>


Since all call features disabled by administrative provisioning, the normal Call Forwarding feature is not available to this user. However, with the conference room provisioned this way, all call to the user <User>@<Host> to be directed into the Conference Room, without using any forwarding rule

This user has a single device which happens to be a conference room.

Conferencing Related Dial Translations

You can access the Conferencing Related Dial Translations by navigating to System --> Settings --> Conferencing --> Conferences Dial Translation.  (as shown below)


The screen below is what you will see.


Conference Actions Dial Translation


No Conference Actions Dial Translation